Careers

HR Administrator / Receptionist, M-F, 7:00 a.m. - 3:30 p.m.

    • Job Tracking ID: 512885-705589
    • Job Location: Des Moines, IA
    • Job Level: Mid Career (2+ years)
    • Level of Education: High School/GED
    • Job Type: Full-Time/Regular
    • Date Updated: October 23, 2019
    • Years of Experience: 2 - 5 Years
    • Starting Date: November 12, 2019
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Job Description:

Job Title

HR Administrator / Receptionist

Position/Level

Admin II

FLSA Status

Salary Exempt

Department

Human Resources

Reports to

Human Resources Manager

Direct Reports

None

 

SUMMARY

Partners with the HR department to specialize in assigned responsibilities, in addition to providing administrative duties at the front desk. Requires a professional presence, willing to work in the reception area of a dynamic manufacturer.

 

PRIMARY DUTIES AND RESPONSIBILITIES

Functions as the voice and face of Katecho to all visitors and guests, in addition to being a part of the HR team, by performing assigned tasks in general office administration, employee orientation and benefit administration.

  1. Greets incoming guests and visitors, answers all calls and maintains the lobby area
    • Answers all incoming calls forwarding to appropriate party and greets incoming visitors routing them as required by the purpose of their visit
    • Maintains security and company protocol for all visitors, by greeting customers, following regulatory agency visit practices, verifying visitors are escorted and monitoring the visitor logs
    • Coordinates video images & welcome messages in the lobby area, as well as the breakroom
  2. Provides company-wide administrative services, including Administrative Assistant duties to the CEO
    • Assists the CEO with certain administrative tasks, such as e-mails and correspondence, taking minutes for calls, and preparing for meetings or other business-related or company-sponsored events
    • Coordinates logistics for company lunches and other events, assists with coordinating all catering activities and ordering lunches for department meetings or other training events
    • Coordinates the schedules and main calendar of leadership time away, as requested
    • Maintains the main conference room calendar, as well as other conference rooms, adjusting conference rooms with any scheduling conflicts, according to priorities
  3. Assists Human Resources Administration
    • Assists applicants with login and other general application activities, either directly in the lobby area or over the phone, answering questions and providing instructions
    • Assists with New Hire & Temp Orientation, either directly, or as a back-up to other HR representatives
    • Prepares all orientation packets, preparing new employee (including temp) badges and creating personnel files
    • Assists with Social Media promotions and other posts, both recruiting and general company activities
    • Coordinates most of the Employee Announcements and internal communications, including, but not limited to monthly birthdays/anniversaries, special events, important company-wide events, etc.
    • Acts as primary scribe for daily call-ins and as back-up to timekeeping tracking and monitoring activities
    • Assists with building security access functions as instructed
  4. Coordinates Employee Benefit Administration
    • Works with employees during initial benefit eligibility and during special enrollments for benefits (i.e., qualifying life events & benefit class changes)
    • Works with HR Representatives on all COBRA administration and benefit class changes
    • Partners with HR Manager and other HR team members during company open enrollment sessions, including, but not limited, coordinating communications/meetings and responding to specific inquiries
    • Coordinates all benefit billing reconciling and approvals
  5. Manages Employee Training Administration
    • Monitors training requirements for position-specific and opted responsibilities (i.e., certifications, skill training, etc.) and coordinates training registration or reminders
    • Develops curriculum checklist/acknowledgement and maintains recordkeeping system
    • Reviews for due dates and coordinates with managers to assist in scheduling
    • Reports discrepancies with managers and directors
  6. Other duties, responsibilities or special projects as assigned
    • Maintains kitchenette inventory, ordering materials and inventory, as needed
    • Acts as back-up to mail distribution company-wide
    • Filing for the CEO, the HR department or for special projects, as needed

Experience and Skills:

QUALIFICATIONS

  1. 2+ years’ experience with general administrative functions
  2. Highly skilled with MS Office Suite, including, but not limited to Word, Outlook & PowerPoint
  3. Prefer 1-2 years’ experience working with HR or Training
  4. Professional demeanor with strong interpersonal skills and communication skills
  5. Good work attendance and dependability
  6. Discreet and able to maintain confidentiality of employee information
  7. Flexible and able to prioritize multiple tasks in a fast paced environment
  8. Able to speak, read and write English; Bi-lingual preferred

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to stand, walk, sit, and operate a computer. The employee must be able to communicate with speech and hearing.

 

WORK ENVIRONMENT

Involves working in a public front office area, interacting with visitors, contractors, regulatory agencies, employees and applicants in the work areas. The employee may be faced with challenging interactions or multiple tasks at one time.

Benefits

PPO/HMO Health, Dental, Vision, FSA, Life options, LTD/STD options, 401(k)

PTO @ 3-weeks/yr (120 hrs) for 0-9 years; 4-weeks/yr (160 hrs) for 10+ years; 40 hrs/yr carryover